Erasmus grants for work placements/ traineeships
Are you planning to undertake any of the following mobility periods in Europe as part of your course:
- a work placement or internship?
- a project in industry or in a research institute?
- a period of research or a project in an institution of higher education?
If so, Erasmus is the European Commission’s mobility programme for higher education students. An Erasmus grant provides financial support to assist with additional expenses such as ordinarily, non-living expenses like travel costs.
The Erasmus grant amount may vary from each academic year so please check the relevant amounts below for the country that will be hosting you.
Students who will commence their mobility in 2018-19
|€400 each month*||Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Rep, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, Netherlands, Poland, Romania, Slovenia, Spain, Turkey|
|€450 each month*||Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden|
|* or on a pro-rata basis for eligible mobility periods of less than a full month.|
Your Mobility must last a minimum of 2 months and a maximum of 12 months.
It must form part of your degree.
If you have a household income of £25,000 or less you can apply for an additional 20 euros per month.
If you have not been income assessed by the SLC, please complete this form to apply for this means-tested assessment.
Participating countries are:
- The EU
- the wider EEA
- Turkey and
- the FYR Macedonia
However, Switzerland is not included.
You will need the approval of your placement provider to receive Erasmus+ support. They will be required to sign documents to confirm your attendance and learning agreement.
Previous Erasmus study
If you have previously been in receipt of an Erasmus grant you must disclose this when you apply.
The mobility programme is there to help students who have not had this opportunity before and so priority will be given to those students, however you are still encouraged to apply.
Undergraduate year abroad students should apply one month before they leave the UK.
Decisions will be made within three working weeks of your application.
Placements must start before 30 June 2019.
How to apply
Applications should be submitted using the application link in the left hand side navigation bar by Friday 8th of March 2019.
Applications are considered on a first come first served basis, subject to eligibility and made to Student Financial Support.
Please feel free to submit your application after the above deadline in case funds remain available.
Successful applicants - What is required
While the Student Financial Support Team will detail the process (including provision of a contract) it is useful to note here that there are some key responsibilities placed on a recipient of such a grant. These include, but are not limited to:
- Submitting a signed grant contract before your mobility period commences, via the Erasmus+ upload Grant Contract, Annex 4, 5 and 6 button in the left hand side navigation bar
- Ensuring that you comply with the relevant learning agreement for your mobility period. Template learning agreements are available here (click on placement learning, and scroll down)
- If you are not a native speaker of the language or languages you are to work in (except in the case of English) then a contractual requirement of you receiving the grant is to undertake an on-line Erasmus language assessment before the work period and at the end of your work period, unless the language is not participating in the scheme. Assessment scores are communicated to your department at Imperial, and would not ordinarily impede your participation in the mobility activity nor your receipt of the grant
- Submitting a completed certificate of arrival (known as Annex 4) within 7 days of your arrival (completed by your host organisation), without which we cannot calculate your grant. This can also take into account any language courses you have undertaken in the host country prior to your mobility period (conditions apply)
- Submitting a completed certificate of attendance towards the end of your stay (known as Annex 5)
- Lastly complete and submit an on-line survey upon your departure from your host country
Payments are made in two instalments.
|Payment||How much will I receive?|
|1||Approximately 70% of your total grant amount|
|2||Approximately 30% of your total grant amount|
Grants are calculated and primarily paid in Euros, but can be paid into UK bank accounts using the applicable College monthly corporate exchange rate.
Year in Industry 2019-20
If you are planning to undertake your year in industry in 2019-20 you cannot apply until July 2018. However, your departmental year in industry co-ordinator should contact the Assistant Registrar (Placements), Mr Adrian Hawksworth at the earliest possible opportunity.
Brexit and Erasmus
The European Commission has confirmed that during negotiations under Article 50, European Union treaties and law continue to apply to the UK, and this applies to projects financed through Erasmus+.
The UK Government has also confirmed that while we remain in the EU we retain all our rights and obligations as a Member State, including the right to participate in Erasmus+.
We cannot speculate on any possible future scenarios following the UK’s exit from the EU, but we note the Government position is that UK participation in some EU programmes may continue subject to the negotiation.
If you have any queries regarding placement funding please contact Student Financial Support.