The Graduate School has put together a schedule of bespoke activities and events for President's PhD Scholars. In addition, Scholars will be invited to events or industry visits held by CDTs Chemistry researcher in laboratory.Photographer: Neville Milesacross many disciplines - details of these ad hoc events will be promoted on their webpages.

Timescales

Scholars will receive their payments a month after they start their programme.

Payments are normally made on the 7th day of each month; bank account details should be updated before midnight on the 23rd day of the previous month to ensure the payment is not delayed.

Consumables

Imperial College PhD Scholars are provided with £2,000 consumables funding per annum for three years of the scheme.
This funding is available to cover directly incurred costs required to carry out the PhD project such as travel to conferences and specialist resources. Please note that this funding should not be used to purchase laptops or to support a “well-founded” laboratory. All expenses should be directly relevant to the PhD project’s research outputs and must follow the College’s expenses policy.

Examples of allowable expenses include:

Research materials required for the PhD project (i.e. reagents, chemicals, plasticware etc.)
Books/journals relevant to the research project
Conference/training attendance
Computing/software and equipment resources essential to the PhD specifically
Travel for data collection
 
Examples of ineligible costs include:
Purchase of laptop/computer
Maintenance/purchase of generic equipment supporting a “well-founded” laboratory

Each £2,000 allowance must be spent by the end of the College’s financial year (31st July). Any allowance not spent will not be carried over into the next year.

Frequently asked questions

Q1. Does a scholarship awardee have to start their course in October?


A1. The earliest start date for funded places is 1 August annually.  The latest start date for funded places is 1 November annually. 

Q2. Can a scholar change supervisor after starting their course?

A2. It is expected that a change of supervision arrangements will be undertaken only in exceptional circumstances.  A Change of Supervisor form[Word] should be completed and sent to researchoffice.fundingstrategy@imperial.ac.uk.

Q3. Can an applicant request a later start date after accepting their scholarship?

A3. The earliest start date for funded places is 1 August annually.  The latest start date for funded places is 1 November annually. An applicant can request a later start date after accepting their scholarship following consultation with their supervisor. 

Where, after accepting their scholarship, an applicant wants to request a start date outside of this period they should:

1. Consult with their department;
2. Complete The President's PhD Scholarships Change of start date form [pdf];
3. The Supervisor should email the completed form to Student Financial Support via phdscholarshipscheme@imperial.ac.uk.
4. Student Finance Support will liaise with all stakeholders and provide a response.

Q4. How do scholars claim for consumables?

A4. The £2,000 consumables budget per scholar will be journalled to each supervisor at the start of each academic year for the first three years of study.  Students should liaise with their supervisor/s for approval to access this fund.  A 2018-19 PPhD Consumables reconciliation spreadsheet[Excel] should be kept by each scholar and departments are required to reconcile the budget each year and return any unspent funds.

Q6. Can I carry forward any unspent funds from the annual consumables fund?

No, due to strict accounting regulations, the consumables budget is available for expenses from 1 August to 31 July on an annual basis and cannot be applied to expenses incurred outside of this period.

Scholars must complete the President's PhD Scholarship Consumables reconciliation spreadsheet and submit this to Student Financial Support by 30 June each year. Scholars can also include expenditure due to be incurred in July on the reconcilliation spreadsheet however they must that these have been paid for by 30 July.

Unspent funds will be deducted from the following years allocation for continuing scholars and claimed back for final year scholars.

Q7. Who should I contact if I have any queries?

A7.  If you have any questions regarding the scheme please contact Student Financial Support via phdscholarshipscheme@imperial.ac.uk.

Q8. Do scholars continue to receive stipend payments if they interrupt study due to illness?

A8.  The EPSRC Funding regulations will be applied for all President's PhD scholars, irrespective of which budget they are paid from.  Therefore payment of a studentship can continue for absences covered by a medical certificate for up to thirteen weeks in any 12-month period.  Please refer to the EPSRC Funding Guide for full details. 

Q9. Do scholars continue to receive stipend payments if they go on maternity leave?

A9.  The EPSRC Funding regulations will be applied for all President's PhD scholars, irrespective of which budget they are paid from.  

The regulations stipulate that Research Council funded students are entitled to 52 weeks of maternity or shared parental leave.

The first 26 weeks will be paid at full stipend rate. The following 13 weeks should be paid at half the stipend rate. The final 13 weeks are not paid

Please refer to the EPSRC Terms and Conditions of training grants (pdf) document on the UK Research and Innovation webpage.

Q10. Do scholars continue to receive stipend payments if they interrupt to go on paternity leave?

A10.  The EPSRC Funding regulations will be applied for all IC PhD scholars, irrespective of which budget they are paid from.  

Scholars are entitled to 10 days paid Ordinary Paternity Leave on full stipend.

Please refer to the EPSRC Terms and Conditions of training grants (pdf) document on the UK Research and Innovation webpage.