Frequently asked questions
Two graduation days are held each year. Our undergraduate graduation, Commemoration Day, is held in October, while Postgraduate Graduation takes place in May. The date for the next Postgraduate Graduation is Wednesday 8 May 2019.
Before graduation day
How can I register for Postgraduate Graduation 2019?
Registrations for Postgraduate Graduation will open in early February 2019. Email invitations will be sent on a weekly basis until Monday 4 March 2019. The deadline for registering for Postgraduate Graduation 2019 is 18.00 (UK time) Friday 8 march 2019. Regrettably we are unable to accept applications after this point.
What should I do if I haven't received my invitation?
If you haven't received your email invitation by 18.00 (UK time) Monday 4 April 2019 please contact the Graduation Team at firstname.lastname@example.org.
How many guests can I bring?
You can purchase up to two guest ceremony and two guest department reception tickets.
Guest ceremony tickets
Guest ceremony tickets can be purchased directly with the Royal Albert Hall at £25 per ticket. You will be provided with a link to purchase guest tickets during the registration process.
Guest department reception tickets
Guest department reception tickets can be purchased from the registration portal, these are £15 per ticket.
Please note guest tickets for both the ceremony and the department reception are required for children aged over two years.
There may be an opportunity to purchase additional guest tickets after registrations close. We will notify graduands via email regarding the re-sale by 18.00 (UK time) Friday 15 March 2019.
Do I need to buy a ticket for my child or baby?
Graduation ceremonies are formal occasions and as such may not be suitable for young children.
Children over two years old must have their own seat inside the Royal Albert Hall and will require a guest ceremony ticket to attend.
I can’t attend my ceremony this year, can I defer?
Yes, if you are unable to attend Postgraduate Graduation 2019, email the Graduation Team at email@example.com with the subject title 'Postgraduate Graduation 2019 Deferral' to request to defer.
Please note you can only defer your attendance once, and only to the following year.
What should I do if my results are delayed or have not yet been conferred?
If your results are delayed or have not yet been conferred, please contact the Student Records Team at firstname.lastname@example.org.
What should I do if I can no longer attend my graduation?
If you have booked your place and are no longer able to attend graduation, please inform the Graduation team directly by email: email@example.com or by telephone: +44 (0)20 7594 6131.
Please note that the Graduation Office is open from 08.30 – 17.00 Monday to Friday.
Can I get a refund for my tickets?
Refunds are available until 18.00 (UK time) on Friday 12 April 2019. To request a refund, contact the Graduation Team directly by email at firstname.lastname@example.org. Please note we are unable to process refunds after this point.
What should I do if I or one of my guests have special requirements?
Please complete the special requirements section on the online registration website when you register your attendance and purchase guest tickets.
You can also contact the Graduation Team in confidence by email at email@example.com or by telephone on +44 (0)20 7594 6131 to discuss your needs
I need a letter to support a visa application. How do I obtain one?
If you or your guest require a visa to attend graduation, Imperial can produce a letter to support your application. Please note this can take up to seven working days to produce.
How do I hire my gown?
Please remember that academic dress is compulsory for graduands. The deadline for hiring your gown is 18.00 (UK time) Wednesday 17 April 2019.
Is accommodation available close by?
There are a number of hotels close to campus.
How do I ensure my name is pronounced correctly on the day?
When registering your attendance you will be asked to write your name as you would like it read. Start each word with a capital letter, but capitals everywhere are hard to read. Use a dash between each syllable (for example a reader won’t know if you are Lou-iss or Lou-ee). It may be helpful to spell something wrong – “Im-peer-ee-al” makes it clear that Imperial has a long “e” in the second syllable. If there are words in your name that you don’t want us to read out, leave them out, but if you leave out a lot of words, add “(only)” to make it clear.
Please add any hints that would help the reader. Letters like g can be hard (“g as in go”) or soft (“g as in gentle”) – tell us which. Does a syllable that the reader might get wrong sound like or rhyme with a common English word? Please say so (or just write that word).
On graduation day
How do I get to Commemoration Day?
Check our information about planning your journey to South Kensington within London and from major London airports.
Where do I collect my tickets?
You can collect your graduand ceremony ticket and guest department reception tickets only from the Royal Geographical Society, 1 Kensington Gore, SW7 2AR.
Guest ceremony tickets only are issued by the Royal Albert Hall as either e-tickets (which should be printed in advance) or they can send them to the billing address or you can collect the tickets from the box office on the day by showing the card they were purchased with.
What time does my ceremony take place and how long does it last?
- 10.00 Faculty of Natural Sciences and Faculty of Medicine
- 13.15 Faculty of Engineering
- 16.30 Imperial College Business School, Centre for Languages, Culture and Communication, Centre for Higher Education Research and Scholarship
Ceremonies last for approximately one hour and 45 minutes. You should arrive at the Royal Albert Hall at least 45 minutes before your ceremony begins.
Will I receive my degree certificate in my ceremony?
No. Your degree certificate will be sent to you by post within three months of the award conferral date.
If you have queries regarding your certificate, please contact the Certificates Team in Registry by emailing firstname.lastname@example.org.
Will the ceremonies be streamed online?
Yes. Friends and family who can’t attend the day can watch the ceremonies live on the graduation website.
Where can I smoke?
All Imperial campuses and properties are smoke-free. Smoking, including the use of e-cigarettes, is not permitted on or within 20 metres of our campus.
Is car parking available?
No. There are a limited number of disabled parking spaces on campus, which must be requested in advance when you register.
Can I hire a gown on the day?
A limited number of gowns are available for hire on the day.
Is there a dress code?
Yes. Both you and your guests should wear smart attire.
Are the seats allocated for the ceremony?
Yes. Seats are allocated in advance for both graduands and guests in separate areas and you should make sure that you sit in the correct seat.
Where can I have my graduation photographs taken?
Professional photography will be available on graduation day at the Imperial College Union.
You can contact the Graduation Team by email or by telephone. Our office is open from 08.30 until 17.00 Monday to Friday.
- Email the Graduation Team
- Telephone: (+44) 020 7594 6131
We aim to respond to emails within three working days.