Trading at the FestivalWe’re looking for a variety food traders to help us make the Festival bigger and better. Over two days, we welcome 20,000 visitors to our site, and hope to attract many more this year as we expand. Our visitors love the variety on offer each year at the festival, and we encourage applications from lots of different traders. Watch our highlights video to get a flavour of the event

The Festival will take place the weekend of the 29 – 30 June 2019 at Imperial College London's South Kensington Campus. More information can be found in our Trader Application Guidance.

How to apply

  1. Before completing an application, please read our Trader Application Guidance‌. This details our terms of trading, paperwork requirements etc. You will be asked to agree to the terms in your application form.
  2. Ensure you that you can commit to the trader timeline below, particularly around the pitch fee deadline and paperwork deadline.
  3. Apply using our online Trader Application Form by 4 January. The questions you will be asked are summarised in the application form details section below. 
  4. Please note that if you have traded with us before you will still need to complete the application form. 


What will you be asked in the application form?  

  • Your details
  • Your company/trader details (including VAT number and company address)
  • Stall details (name, pitch size requested, power requirements, trailer registration number, additional vehicle registration number)
  • Stall structures (type, size)
  • Stall bio (to be featured on the festival website) and draft menu (including pricing)
  • Confirmation that you have read and understood the terms in the Trader Application Guidance document.


Trader timeline

We understand that it is helpful to know what to expect and when. Outlined below are the deadlines and next steps. 



4 January

Deadline for Trader submission of Trader Application Form. Ensure the Trader Application Guidance has been reviewed prior to the application. 

w/c 14 January 2018

Festival Team to confirm success of application

Festival Team to send Customer Set Up Form to traders

25 January 2018

Trader deadline for Customer Set Up Form

w/c 4 February

Festival team to send invoice to traders

28 February 2019

Full payment of £450 must be received

29 March 2019

All trader paperwork to be received

Contact us

We’re really looking forward to working with you.

If you have any questions, please don’t hesitate to get in touch with Emma Slater at