Imperial College London participates in several schemes that allow you as a member of the College to purchase quality software for academic use at discounted prices. Academic use is defined in different ways by different suppliers and under different discount schemes but may include the following restrictions:

  • Use for related purposes, e.g. academic administration.
  • Use for semi or fully commercial purposes.
  • Who can use the software, e.g. restricted to staff or students only.
  • Where the software can be used, e.g. only on College premises.

We strongly advise that you check that your proposed use of the licence is lawful under the terms of the discount agreement.

If you need help, check the FAQ: Software or Contact the ICT Tech Store.

Definition of educational use

More detailed information on Definition of Educational Use can be found in the ​General Licence Conditions.

This applies in:

  •  CHEST centrally negotiated agreements
  • In the recommended "Form of Licence" for non-centrally negotiated offers

The product may be used by any employee, student, or other persons authorised by the Licensee:

  1. For the purposes of the normal business of the Licensee's organisation, whether or not they are located on the Licensee's premises.
  2. Such use of Product includes the following:
  • Teaching.
  • Research.
  • Personal educational development.
  • Administration and management of the business of the Licensee's organisation.
  • Development work associated with any of the above.

All persons who are provided by the Licensee with copies of Product must have signed a declaration incorporating the Copyright Acknowledgement.

The Licensee will provide a single named technical contact and deputy. All technical enquiries, support and information requests will be made through the single named technical contact or the deputy.

General Exclusions

  • Consultancy or services leading to commercial exploitation of Product.
  • Work of significant benefit to the employer of students on industrial placement or part- time courses.

In the above the Licensor may allow such use in return for acknowledgement of use of Product and/or for an agreed fee.

"Commercial Exploitation" in the context of this Code is:

  • Use of Product for monetary gain either by the Institution or an individual.
  • Where Product is so used this must be a matter for discussion between the Supplier and the Licensee.

Code of conduct for software/datasets

This Code of Conduct should be observed by all users of software and/or computer readable datasets, hereafter referred to as "Product" that has been issued or made available to them by the Institution.

Unless advised to the contrary it is to be assumed that Product is subject to Copyright Law and is provided for Educational Use, see Definition of Educational Use above.

The Institution will maintain a record, or require any Department which is in receipt of Product to maintain such a record, of each Product that is available for use in the Institution or, in the case of devolved responsibility, within the Department. In either case the record shall contain details of the licensing arrangements for each Product together with the names of any persons to whom a copy has been issued.

All employees and students of the Institution will be informed of this Code of Conduct and all users of Product will be advised of the conditions under which it may be used and will sign that they have been so advised. In the event that users, who are neither employees nor students of the Institution, are authorised access to Product they will be similarly advised and shall be required to sign that they have been so advised and will further sign that they will abide by the Code before being given access to Product. The responsibility for ensuring that such users are so informed may be devolved to the "home" Institution by prior agreement between the Institutions.

All employees and students of the Institution Will be issued with a copy of the Copyright Acknowledgement.

The Institution will organise arrangements for back-up copying and distribution of Product and Documentation subject to the conditions of the licence. Users shall not copy or distribute copies of the software unless permitted to do so under the terms of the licence.

Where it is a condition of supply of Product the Institution will organise a single point of contact for dealing with queries and support of Product. It is recommended that, unless special conditions pertain, this point of contact should be within the Computer Centre.

In the event of termination of the licence for a Product, the Institution will instruct the single point of contact to call in all copies of Product and, where appropriate, make arrangements for the safeguarding of the authorised archival copy.

The Institution shall not permit users to reverse engineer or decompile Products without such provision being specifically included in the licence for Product.

The Institution will use its best endeavours to apply, administer and ensure compliance with this Code of Conduct. Code of Conduct for the Use of Software or Datasets.

Software and disposal of old PCs

Most PCs that the College purchases come with the operating system fully licensed and paid for.

  • The machine can be sold on/given away with its original operating system, which cannot be transferred to another machine.
  • Any operating system upgrades must be removed before a machine is sold on/given away.
  • Software supplied via site licences will have to be deleted as it is licenced to the College and not to the end user.
  • Please ask for a Software Discontinuance form to provide confirmation of the deletion of software.

General Exclusions

Microsoft Applications (Office, Office Pro etc).

  • There are Work At Home Rights, see the 'Microsoft Work at Home' item in the  list.
  • The user must be granted written permission by their department to use the software,
  • The user must be the prime user of a system at College that has the same version of the software installed on it.
  • Its use on a home PC is limited to the College employee only and it must be used for College work only.
  • If a user has a machine on their desk at work and a College owned system at home and Office is installed on both of them, then two copies of Office must be registered.