Working at Imperial 

We have listed the most common questions about Brexit and working at Imperial below. If you have further questions, please contact: hrcompliance@imperial.ac.uk

Frequently Asked Questions

I am an EU/EEA citizen. How will my immigration status be affected by Brexit?

There are no immediate changes to the rights and status of EU/EEA citizens already living in the UK and for those who wish to come here.

For those already living in the UK, the UK government has committed to protect the rights of EU citizens and their family members currently living in the UK. This includes the right to live here, work here and access public services such as healthcare and benefits.

To retain these rights, all EU citizens will need to apply for UK immigration status under the EU Settlement Scheme. Please note:

  • Irish citizens will not be required to apply but may choose to do so if they wish.
  • Individuals with EEA Permanent Residence will unfortunately still need to apply for UK Settled Status however it will be free to apply and you will not need to evidence your residence again.
  • Individuals with ILR will not need to apply for Settled Status however if your current document is in an expired passport you may choose to do so. It will be free to apply and you will not need to evidence your residence again.
  • EEA & Swiss citizens – the government has confirmed that you will be able be able to stay post-exit. The expectation is that the Settlement Scheme will to be open to you too however this is subject to ongoing negotiations.
  • EU/UK nationals working in Europe are likely to be covered by reciprocal arrangements, subject to the Withdrawal Agreement being approved. In the event of a no deal Brexit, the government has confirmed that it will continue to preserve rights of UK nationals and access to services in the EU wherever possible.
  • EU staff working in the UK & resident in Europe (frontier workers) may continue to frontier work in the UK. You may be resident in the UK for sufficient periods to be eligible for the Settlement Scheme. If not then you may require a separate UK immigration status which will allow you to continue frontier working after exit. Further details are expected in due course.

A Home Office pilot of the scheme will allow EU citizens and non-EU citizen family members who work for Higher Education Institutions, such as the College, to apply for settled/pre-settled status between 15 November and 21 December.

Alternatively, staff may prefer to wait and make an application when the scheme opens fully to the public by 30 March 2019.

You can find out more detail below. 

Providing the Withdrawal Agreement is approved, EU citizens resident in the UK by 31 December 2020 would have until 30 June 2021 to apply for settled/pre-settled status through the EU Settlement Scheme.

In the event of a no deal Brexit, as there would be no agreed implementation period and no six-month grace period, the application deadline would be brought forward. EU citizens would therefore need to be resident in the UK by 29 March 2019 and would need to apply for settled/pre-settled status through the EU Settlement Scheme by 31 December 2020.

EU/EEA citizens who arrive in the UK after these dates will be subject to the immigration rules in place at that time. The government intends to publish a white paper on its proposed post-Brexit immigration policy over the next few months. Imperial will keep staff updated as further information becomes available.

What have the UK and the EU agreed on citizens’ rights so far?

On 21 June 2018, the UK government reached an agreement with the EU on citizens’ rights as part of the Withdrawal Agreement. More details are contained within the EU Settlement Scheme: statement of intent.

On 6 December the government published a further policy paper on EU citizens' rights in the event of a no deal Brexit.

The key points to note are: 

  • Providing the Withdrawal Agreement is approved, EU citizens resident in the UK by *31 December 2020 would have until 30 June 2021 to apply for settled/pre-settled status through the EU Settlement Scheme.
  • In the event of a no deal Brexit, as there would be no agreed implementation period and no six-month grace period, the application deadline would be brought forward. EU citizens would therefore need to be resident in the UK by *29 March 2019 and would need to apply for settled/pre-settled status through the EU Settlement Scheme by 31 December 2020.

*the relevant date

Citizens' rights

  • All EU citizens (except Irish citizens), will have to apply for settled/pre-settled status through the EU Settlement Scheme, regardless of when they arrived in the UK.
  • EU citizens and their family members who have five years’ continuous residence in the UK by the relevant date will be eligible to apply for settled status enabling them to stay indefinitely.
  • EU citizens and their family members who arrive before the relevant date but have not acquired five years’ continuous residence will be eligible for pre-settled status to allow them to stay long enough to reach the five year threshold and apply for settled status.
  • Settled/pre-settled status will allow EU citizens and their families to continue to live and work in the UK as now and:
    • Access public services, such as healthcare and schools
    • Access public funds and pensions, according to the same rules as now
    • Apply for British citizenship, if they want to and meet the requirements
  • Settled status will also allow EU citizens and their families to leave the UK for up to five consecutive years without losing their right to return.
  • EU citizens and their family members who arrive after the relevant date will be subject to the immigration rules in place at the time. 
  • Irish citizens will not be required to apply for settled/pre-settled status but may choose to do so if they wish.
  • Individuals with EEA Permanent Residence will unfortunately still need to apply for UK Settled Status however it will be free to apply and you will not need to evidence your residence again.
  • Individuals with ILR will not need to apply for Settled Status however if your current document is in an expired passport you may choose to do so. It will be free to apply and you will not need to evidence your residence again.
  • EEA & Swiss citizens – the government has confirmed that you will be able be able to stay post-exit. The expectation is that the Settlement Scheme will to be open to you too however this is subject to ongoing negotiations.

Family dependants

  • Family members of EU citizens who arrive in the UK before the relevant date will be able to apply for settled/pre-settled status as outlined above
  • Close family members (a spouse, civil partner, durable partner, dependent child or grandchild, and dependent parent or grandparent) living overseas will be able to join EU citizens resident in the UK, where the relationship existed on the relevant date (or where a child was born overseas after this date) and continues to exist when the person wishes to come to the UK. In the event of a no deal Brexit, applications would need to be made by 29 March 2022.
  • Children born in the UK will automatically acquire British citizenship.
  • Future spouses, partners and dependent relatives will be able to join EU citizens, where the relationship was established after exit, until 30 December 2020.
  • Thereafter family members will be subject to the immigration rules in place at the time. 

When can I apply for settled/pre-settled status?

EU citizens and their family members living in the UK will be able to apply for settled/pre-settled status through the EU Settlement Scheme as follows:

Home Office Pilot of EU Settlement Scheme: 15 November – 21 December 2018:

The pilot will allow EU citizens and non-EU citizen family members who work for Higher Education Institutions, such as the College, to apply for settled/pre-settled status.

You will be eligible to take part in the pilot if you are:

  • a College member of staff; and
  • an EU citizen and have a valid biometric passport (this is an e-passport which has a digital chip); or
  • a non-EU citizen family member and have a biometric residence card with ‘EU Right to Reside’ on the back, which you have applied for on or after 6 April 2015.

If you do not have a biometric passport or biometric residence card then unfortunately you will need to wait and apply when the EU Settlement Scheme opens fully to the public by 30 March 2019 when alternative ways to verify identity will be available.

Please note that the pilot exercise is not open to:

  • students
  • family members of staff/students
  • individuals with honorary associations

Please note however that if you participate in the pilot your family members will be able to link their application to yours later so there will be no need for them to submit any information/evidence required from you. Your children will automatically be granted the same status as you.

  • citizens of Norway, Iceland, Liechtenstein and Switzerland. 

If you are eligible you will need to complete a short and simple online application form to prove your identity, show that you live in the UK, and declare any serious criminal convictions (see How can I apply for settled/pre-settled status? section below).

Please note that making an application in this pilot is entirely voluntary.

The purpose of the pilot exercise is to test the application process that all EU citizens and their family members will use when the scheme opens fully next year. Feedback about your experience will be used to make improvements to the process before the scheme fully launches to the public by 30 March 2019.

EU Settlement Scheme: when fully open - by 30 March 2019

If you do not wish to participate in the pilot you will be able to make an application when the scheme opens fully to the public by March 2019. Please note that there is no need to rush as the deadline for applying will be either 30 June 2021 or 30 December 2020 in the event of a no deal Brexit.

Individuals with less than five years’ continuous residence

You may choose either to wait until you acquire five years’ continuous residence (providing you will achieve this before 30 June 2021 or 30 December 2020 in the event of a no deal Brexit) and apply for settled status at that time or apply for pre-settled status now and apply for settled status once you acquire five years’ continuous residence.

How can I apply for settled/pre-settled status?

Home Office Pilot of EU Settlement Scheme: 15 November – 21 December 2018:

Register your participation

If you are a College member of staff and either an EU citizen or a non-EU citizen family member, the College will provide you with details of how to register your participation in the pilotOnce you have registered your email address, the Home Office will send you an email which will contain a link to the online application form.

Please note: The Home Office will be replying to emails on a phased basis and it might take two to three weeks for you to receive your reply. Please only send one email, and make sure you check your inbox and junk mail regularly.

You will need to complete your application before 22 December 2018.

*Please note that making an application in this pilot is entirely voluntary. 

If you are eligible for the pilot (see When can I apply for settled/pre-settled status? section above) and wish to apply you will need to complete an online application which has 4 steps:

1)      Verify your identity

  • You will need to have a valid biometric passport or biometric residence card to apply.
  • Once you receive your application link from Home Office, download the EU Exit: ID Document Checkapp to verify your identity. 
  • This is currently only available to download on Android devices - an easy way to check if your device can use this app, is if your device has the technology to make contactless payments.
  • For individuals who do not have an Android device: 
    • You may wish to use a family member/friend’s device. There are no security risks in doing this and your data is not stored on the device.
    • Anumber of Android devices are available at the ICT Service Desk/Tech Bar which is located on the First Floor (just past the main staircase), Central Library, South Kensington Campus, and is open 08.30 - 18.00 weekdays – no appointment necessary.
    • The HR Compliance team have a couple of android devices available to assist those who wish in person 1-2-1 support to make an application - please email the HR Compliance team hrcompliance@imperial.ac.uk. Appointments will be arranged based on your Outlook calendar availability.
    • A number of local authorities are offering an identity verification service to ensure those who do not have access to a suitable device are able to do so.  Details of the locations where this service is being provided will be available on GOV.UK once the pilot launches.
  • Using the ‘EU Exit: ID Document Check’ app, follow the in-app instructions to:
    • Confirm your eligibility and accept the T&Cs
    • Scan the photo page of your biometric passport/ biometric residence card (non-EEA) 
    • Enter your mobile number (you will need to change from the default US option)/email then enter the PIN number you receive
    • Check your biometric document’s information which contains a biodata chip. Press the check now button then place the device on your passport and do not move it until the check has been completed. Please note: this can be slightly tricky. If you experience difficulties, please contact the HR Compliance team for assistance. Do not proceed with your application until you have completed the identity check otherwise you will be asked to send your passport to the Home Office. 
    • Scan your face
    • Take a photo of yourself
    • Check the summary
  • After using the app to verify your identity, you will be sent an email asking you to verify your email address and continue your application.  You can complete the rest of the application either on that device or on any smartphone, laptop or computer. We are aware that some individuals have experienced difficulties when using Internet Explorer and that it may therefore be better to use an alternative browser such as Google Chrome, Safari, Firefox, etc

2)    Personal details 

  • You will need to enter the following information:
    • ID type - passport number, DoB
    • Enter your mobile number/email then enter security code
    • Application type – dual nationality, PR, ILR
    • Address, other name, NI number

3)    Proof of continuous residence in the UK

  • Your NI number will be used to check your tax and benefits data to work out how long you have been resident in the UK
  • If you have a valid PR or ILR document, you will just need to provide proof of that status.

4)      Criminal convictions & extremist activity check

  • You will need to complete this check by making a Yes/No declaration
  • Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU citizens and their family members.
  • You may still get settled/pre-settled status even if you do have convictions. This will be judged on a case-by-case basis.

 You will then need to:

  • Answer 3 security questions in case of difficulties accessing your application at a later date
  • Submit your application
  • Pay the £65 application fee, if required.
  • The College will reimburse the application fee for staff (see What support can I get from Imperial? section below for details). Reimbursement will be limited to one application fee per member of staff.
  • It will be free to apply if you already have a valid Permanent Residence or Indefinite Leave to Remain document.
  • The results of your continuous residence check will be displayed straightaway:
    • If you agree with the result, you can accept it and complete your application.
    • If you disagree, or where your residence cannot be proven automatically in this way, you will be able to upload additional evidence of your residence. Information on the types of evidence you can use can be found on GOV.UK.
    • During the pilot the results may only confirm settled/pre-settled status rather than detailing the exact number of years and months that are missing. If this applies to you and you need to upload additional evidence, you will need to provide evidence for the full 5 year period. If the results detail the exact number of years and months that are missing then you will only need to provide evidence to cover the relevant dates. Once the scheme has rolled out fully the results will confirm the exact number of years and months that are missing.
    • If you do not have all the documentary evidence available we recommend that you save and close your application at this stage. Once you have all the documentary evidence you need you can return to your application, upload the evidence and submit.
  • You will not need to provide evidence of your entire residence in the UK, only for the period that proves you’re eligible for settled/pre-settled status.

After you apply

  • You will receive an email confirming receipt of your application which will explain how long applications are taking to process, and an email confirming receipt of payment.
  • Once processed, you will receive a letter confirming your status and how to access this digitally. You will not get a physical document unless you’re from outside the EU and do not already have a biometric residence card.
  • If your application is unsuccessful, you can appeal the decision from 30 March 2019. You can also reapply as many times as you want to before the final deadline for applications but will have to pay the fee each time you apply.

What should I do now?

The Government continues to advise there is no need to do anything now. However, the College recommends that staff who are eligible (EU citizen and non-EU citizen family members) and wish to apply for settled/pre-settled status as part of the Home Office Pilot between 15 November and 21 December 2018 do so.  Alternatively, staff may prefer to wait until the EU Settlement Scheme opens fully by 30 March 2019. 

Providing the Withdrawal Agreement is approved, EU citizens resident in the UK by 31 December 2020 would have until 30 June 2021 to apply for settled/pre-settled status through the EU Settlement Scheme.

In the event of a no deal Brexit, as there would be no agreed implementation period and no six-month grace period, the application deadline would be brought forward. EU citizens would therefore need to be resident in the UK by 29 March 2019 and would need to apply for settled/pre-settled status through the EU Settlement Scheme by 31 December 2020.

EU/EEA citizens who arrive in the UK after these dates will be subject to the immigration rules in place at that time. The government intends to publish a white paper on its proposed post-Brexit immigration policy over the next few months. Imperial will keep staff updated as further information becomes available.

Can family members apply?

  • The Home Office Pilot only open to non-EU citizen family members who work for Higher Education Institutions (or organisations in the health or social care sector)
  • Unless your family member works for the College or another such organisation elsewhere unfortunately they will not be able to apply during the pilot.
  • If you participate in the pilot your family members will be able to link their applications to yours later so there will be no need for them to submit any information/evidence required from you
  • Alternatively you may prefer to wait until the scheme launches fully by 30 March 2019 and make your applications at same time.
  • Children born in UK:

–      If either parent has Settled Status

  • before the child is born they will automatically be granted British citizenship.
  • after the child is born they will be granted the same status as you and can apply for registration as a British citizen before age 18

–      Children born outside UK will be granted the same status as you

Can I apply for British Citizenship?

  • If you have been granted EEA Permanent Residence and have been in the UK for six years you will be able to apply for British citizenship, subject to meeting the standard eligibility criteria.
    • If you are intending to apply for and are granted British Citizenship before 30 June 2021 or 30 December 2020 in the event of a no deal Brexit then you would not need to apply for Settled Status. If not or if for any reason you were not granted British Citizenship then you would need to apply for Settled Status however it would be free to apply and you would not need to evidence your residence again.
    • If you are granted Settled Status you will have opportunity to apply for British citizenship, subject to meeting the standard eligibility criteria, should you wish.
      • If you are granted British Citizenship, please take your British passport to your HR representatives so that they may take a copy for your file and update your nationality in the HR System.

What support can I get from Imperial?

The College’s support package

Please find below details of the support package the College has set up to help you make an application to the Home Office for settled/pre-settled status under the EU Settlement Scheme.

Presentations and FAQs

  • We are offering a series of presentations to provide information on the EU Settlement Scheme and Home Office Pilot. Dates and venues are listed below.
  • Places will be filled on a ‘first come first served’ basis.  Please register your details and availability. Confirmation of your place on one of the presentations, based on your stated availability, will be sent to you by email as soon as possible.

Date

Time

Location

Thursday 15 November

13:00-14:00 

Lecture Theatre 1, Business School, South Kensington Campus [Capacity: 100]

Wednesday 21 November

10:00- 11:00

Lecture Theatre 500, City and Guilds, South Kensington Campus [Capacity: 156]

Friday 30 November

12:00- 13:00

Lecture Theatre 2, Chem Eng Ace extension, South Kensington Campus [Capacity: 100]

Thursday 6 December

10:00- 11:00

Lecture Theatre 1, Business School, South Kensington Campus [Capacity: 101]

Wednesday 12 December

13:00- 14:00

Lecture Theatre 1, Chem Eng Ace extension, South Kensington Campus [Capacity: 150]

  • These FAQs will be updated with relevant information as further details and/or clarifications become available. 

Advice and Support

  • Access to an Android deviceto complete the ID document check– a number of Android devices are available at the ICT Service Desk/Tech Bar which is located on the First Floor (just past the main staircase), Central Library, South Kensington Campus, and is open 08.30 - 18.00 weekdays – no appointment necessary.
  • Email, telephone and in person 1-2-1 support with applications- the HR Compliance team have a couple of android devices available to assist those who wish in person 1-2-1 support to make an application - please email the HR Compliance teamhrcompliance@imperial.ac.uk. Appointments will be arranged based on your Outlook calendar availability.
  • Additionally, the Home Office has set up an EU Settlement Scheme Resolution Centre to answer questions you may have about your application during the pilot,  telephone 0300 123 7379 or +44 (0) 20 3080 0010 or ask a question by using the online submissions form
  • An assisted digital service is available for those who do not have the appropriate access, skills or confidence to complete the online application form. If you require such support with your application, please contact We Are Digital by calling 03333 445675 (Mon-Fri 9am-5pm). 

Financial support

  • The College will reimburse the £65 application fee for members of staff.
  • To apply for reimbursement please complete and send the EU Settlement Scheme – application fee reimbursement request email template to hrcompliance@imperial.ac.uk, attaching a copy of the Home Office email you received confirming payment of your application.
  • Requests submitted by 29 November will be paid in December’s pay run and requests submitted by 4 January will be paid in January’s pay run.
  • Please note that reimbursement of the application fee is taxable, as it is deemed to have benefits to employees that are not exclusively related to their work. The College is unable to pay this without deducting tax and National Insurance.
  • Reimbursement will be limited to one application fee per member of staff.
  • Assistance with payment of other immigration application fees for you and/or your dependants is available, as outlined in the College’s expenses policy, which allows either for departments to reimburse UK immigration application fees at their discretion or for a salary advance to support payment of application fees and legal support costs where necessary.

We know that the EU Referendum decision has caused many of our staff great uncertainty as we employ many diverse nationalities in our community.  Staff can contact hrcompliance@imperial.ac.uk if there is any further information that would be helpful and we will attempt to respond to queries as soon as possible. We are committed to making this time of transition as painless as possible for our staff.

I’m concerned about Brexit. What is Imperial doing?

On the morning of the 2016 Brexit referendum result, Imperial’s President Alice Gast made it clear that “Imperial is, and will remain, a European university.” We have lived up to that – and we will do so, whatever political challenges we may face.

We are working to influence government, officials and politicians in Westminster and Brussels.

  • We are making the case for continued access to EU programmes supporting excellent research, and guarantees on the rights of EU citizens.
  • As the UK reviews its entire immigration system, we are campaigning for visa reforms that will offer easier access for global talent, including international staff, students and recent graduates.
  • We have formed a seed fund to support new European research collaborations and are developing new European partnerships, such as that between Imperial Department of Mathematics and France’s CNRS research agency and Imperial and the Technical University Munich.

Imperial is a European university with global reach. Collaborating across borders with people from different backgrounds, cultures and nationalities is what drives the world’s best universities. It’s why Imperial is the UK’s most international university, and it’s one of the reasons we’re among the world’s top ten universities.

 

 

EU research funding at Imperial

The most common questions on Brexit and EU research funding at Imperial are listed below. If you have further questions, please contact a.wolthuizen@imperial.ac.uk

Research FAQs

Will my existing grants stop on 29 March 2019 when the UK leaves the EU?

No. The UK and EU’s intention is for the eligibility of UK researchers and businesses participating in Horizon 2020 to remain unchanged for the remaining duration of the programme, as set out in the draft Withdrawal Agreement agreed by negotiators of each side.

In the event that the final Withdrawal Agreement is not approved by 29 March 2019 – and the UK leaves the EU without a deal – the UK government has announced that it will underwrite UK participation in Horizon 2020 and FP7 projects. Further details are below.

Should I apply for new grants?

Yes, you should continue to apply for new grants.

The draft Withdrawal Agreement agreed by UK and EU negotiators envisages that UK participants will be eligible to bid for funding for the full duration of the Horizon 2020 programme, including after the UK’s withdrawal from the EU on 29 March 2019. This applies to individual and consortia bids.

In the event that the final Withdrawal Agreement is not approved by 29 March 2019 – and the UK leaves the EU without a deal – the UK government has announced that it will underwrite projects. Further details are below.

What about grant applications that will be evaluated after 29 March 2019?

In the event that the Withdrawal Agreement is not ratified, the government has committed to underwriting Horizon 2020 funding for all successful UK bids submitted before exit, even if they are notified of their success after exit, for the lifetime of the projects.

How will the underwrite guarantee work?

Current UK recipients of Horizon 2020 funding have been asked to register their details on a dedicated portal on the UK government’s website. At Imperial, data input will be handled centrally by the Research Office EU Team to save academic staff time and to ensure a complete set of data.  Individual researchers at Imperial should NOT submit any data to the UKRI Portal.

The portal is designed to ensure that UKRI has information about projects in order to keep institutions informed of the next steps regarding the implementation of underwrite payments, should they be required.

The portal will remain open after the UK leaves the EU so that UK applicants can continue to register as and when they are informed that their bid has been successful.

What about bids that are submitted after 29 March 2019?

In the event that the UK leaves the EU without a deal, UK researchers would be able to apply to and participate in all Horizon 2020 calls open to third country participants from 29 March 2019.

The UK government has committed to funding UK participants’ funding in these calls for the full duration of their projects, even if they last beyond 2020.

Third country participation does not extend to some Horizon 2020 calls including European Research Council (ERC) grants, some Marie Skłodowska-Curie Actions (MSCA) and the SME instrument. The government is considering what other measures may be necessary to support UK research and innovation in the event that the guarantee and the extension are required. Imperial is underlining the importance of these schemes to the Government and making the case for dedicated funding.

Will the UK participate in the successor programme to Horizon 2020?

The UK government has said it intends to seek participation in Horizon Europe as an Associated Country, and Imperial is campaigning for this.