Support for staff
Working at Imperial
We have listed the most common questions about Brexit and working at Imperial below. If you have further questions, please contact: email@example.com
Frequently Asked Questions
I am an EU/EEA citizen. How will my immigration status be affected by Brexit?
There are no immediate changes to the rights and status of EU/EEA citizens already living in the UK and for those who wish to come here. The rights of employees from the EU/EEA remain as at present.
For those EU/EEA citizens already living in the UK, the UK government reached an agreement with the EU on citizens’ rights, which will come into force if the UK’s withdrawal agreement is approved by both the UK and the EU. All EU citizens (except Irish citizens), will have to apply for UK residence documentation, regardless of when they arrived in the UK. You can find out more detail below.
EU/EEA citizens who arrive in the UK after Brexit will be subject to the immigration rules in place at that time. The government intends to publish a white paper on its proposed post-Brexit immigration policy next year. Imperial will keep staff updated as further information becomes available.
What have the UK and the EU agreed on citizens’ rights so far?
On 21 June 2018, the UK government reached an agreement with the EU on citizens’ rights, ahead of the UK leaving the EU on 29 March 2019.
The key points contained within the EU Settlement Scheme: statement of intent are:
- All EU citizens (except Irish citizens), will have to apply for UK residence documentation, regardless of when they arrived in the UK.
- EU citizens and their family members who have five years’ continuous residence in the UK by 31 December 2020 will be eligible to apply for settled status enabling them to stay indefinitely.
- EU citizens and their family members who arrive before 31 December 2020 but have not acquired five years’ continuous residence will be eligible for pre-settled status to allow them to stay long enough to reach the five year threshold and apply for settled status.
- Settled/pre-settled status will allow EU citizens and their families to continue to live and work in the UK as now and:
- Access public services, such as healthcare and schools
- Access public funds and pensions, according to the same rules as now
- Apply for British citizenship, if they meet the requirements
- EU citizens and their family members who arrive after 31 December 2020 will be subject to the immigration rules in place at the time.
- Irish citizens residing in the UK will not need to apply for settled status, as their rights are rooted in the Ireland Act 1949 which pre-dates membership of the EU, but may choose to if they so wish.
- Rights for citizens of Norway, Iceland, Liechtenstein and Switzerland are currently being negotiated, the intention is that the settlement scheme will also be open to them.
- Family members of EU citizens who arrive in the UK before 31 December 2020 will be able to apply for settled/pre-settled status as outlined above
- Close family members (a spouse, civil partner, durable partner, dependent child or grandchild, and dependent parent or grandparent) living overseas will still be able to join EU citizens resident in the UK after the end of the implementation period, where the relationship existed on 31 December 2020 and continues to exist when the person wishes to come to the UK.
- Future children of EU citizens will also be protected.
- Children born in the UK will automatically acquire British citizenship.
How can I apply for settled/pre-settled status?
- EU citizens and their family members living in the UK will be able to start applying for settled/pre-settled status through the EU Settlement Scheme from later this year. The scheme will open fully by March 2019.
- The deadline for applying will be 30 June 2021 (except where applying to join a family member in the UK after this date)
- Please note that the details of the scheme are subject to approval by Parliament.
- The fee to apply will be £65 (£32.50 for under 16s). It will be free for those who already have a valid Indefinite Leave to Remain or Permanent Residence document or are applying to move from pre-settled to settled status.
- The application will be online and EU citizens will be asked three "simple" questions to prove their identity, whether they live in the UK and whether they have criminal convictions.
Proof of identity
- Applicants will need a valid passport or national identity card. If they’re from outside the EU, they can use a valid passport or biometric residence card.
- When they apply, they’ll be able to either scan their identity document using an Android mobile phone or tablet, or send their document by post.
- They’ll also need to upload a recent digital photo of their face.
Proof of residence
- Applicants can give the Home Office permission to check HM Revenue and Customs (HMRC) data that may show how long they’ve lived in the UK. They may need to provide evidence to prove their residence, for example P60s, bank statements, utility bills.
- They’ll be able to submit scans of these documents through the online application form. They will not need to provide evidence of their entire residence in the UK, only for the period that proves they’re eligible for settled/pre-settled status.
- If applicants over 18 they’ll be asked about their criminal history in the UK and overseas. They’ll also be checked against the UK’s crime databases. They may still get settled/pre-settled status even if they do have convictions. This will be judged on a case-by-case basis.
Applying from outside the EU
- Applicants need to provide proof of their relationship to their EU citizen family member (for example, a birth, marriage or civil partnership certificate). They’ll be able to scan and submit this through the online application form. They’ll also need to provide evidence of their family member’s identity and residence.
- They’ll need to provide their fingerprints and a photo of their face at an application centre in the UK. They will not need to do this if they already have a biometric residence card.
After they apply
- If their application is successful, applicants will able to get proof of their status through an online service. They will not get a physical document unless they’re from outside the EU and do not already have a biometric residence card.
- They will not lose their settled status unless they leave the UK for a period of more than 5 years.
- If their application is unsuccessful, they can reapply if they do so by 30 June 2021. They can also appeal the decision if they apply from 30 March 2019.
What should I do now?
The Government continues to advise there is no need to do anything now. The implementation period will run from 29 March 2019 until 31 December 2020 and the rights of EU citizens and their families will not change until 1 January 2021. EU citizens and their families will have until June 2021 to apply for settled/pre-settled status.
In light of the Government's agreement, the College recommends EEA nationals wait and apply for settled/pre-settled status.
However, EEA nationals with Permanent Residence who have been in the UK for six years may wish to consider applying for British citizenship before exit. Equally those with six years’ continuous residence in the UK who have not yet applied for Permanent Residence may wish to consider doing so in order to allow them to apply for British citizenship.
What support can I get from Imperial?
For staff considering applying for British citizenship, we will continue to offer one hour’s individual legal advice (including support with completion of applications) through a specialist immigration firm. If you have already attended one of our EEA staff support presentations, please use the email address provided to contact the solicitors directly. If you have not, then please email your request for legal advice to firstname.lastname@example.org
There are some costs associated with payment of application fees and funding of additional legal support where necessary. Departments may consider reimbursing application fees at their discretion. Alternatively, an interest-free loan facility is available. Please see the Salary Advance for UK immigration application fees form for further details.
We know that the EU Referendum decision has caused many of our staff great uncertainty as we employ many diverse nationalities in our community. Staff can contact email@example.com if there is any further information that would be helpful and we will attempt to respond to queries as soon as possible. We are committed to making this time of transition as painless as possible for our staff.
I’m concerned about Brexit. What is Imperial doing?
On the morning of the 2016 Brexit referendum result, Imperial’s President Alice Gast made it clear that “Imperial is, and will remain, a European university.” We have lived up to that – and we will do so, whatever political challenges we may face.
We are working to influence government, officials and politicians in Westminster and Brussels.
- We are making the case for continued access to EU programmes supporting excellent research, and guarantees on the rights of EU citizens.
- As the UK reviews its entire immigration system, we are campaigning for visa reforms that will offer easier access for international students and recent graduates.
- We have formed a seed fund to support new European research collaborations and are developing new European partnerships, such as that between Imperial Department of Mathematics and France’s CNRS research agency and Imperial and the Technical University Munich.
Imperial is a European university with global reach. Collaborating across borders with people from different backgrounds, cultures and nationalities is what drives the world’s best universities. It’s why Imperial is the UK’s most international university, and it’s one of reasons we’re among the world’s top ten universities.
EU research funding at Imperial
The most common questions on Brexit and EU research funding at Imperial are listed below. If you have further questions, please contact firstname.lastname@example.org
Will my existing grants stop on 29 March 2019 when the UK leaves the EU?
No. The UK and EU’s intention is for the eligibility of UK researchers and businesses participating in Horizon 2020 to remain unchanged for the remaining duration of the programme, as set out in the draft Withdrawal Agreement agreed by negotiators of each side.
In the event that the final Withdrawal Agreement is not approved by 29 March 2019 – and the UK leaves the EU without a deal – the UK government has announced that it will underwrite UK participation in Horizon 2020 and FP7 projects. Further details are below.
Should I apply for new grants?
Yes, you should continue to apply for new grants.
The draft Withdrawal Agreement agreed by UK and EU negotiators envisages that UK participants will be eligible to bid for funding for the full duration of the Horizon 2020 programme, including after the UK’s withdrawal from the EU on 29 March 2019. This applies to individual and consortia bids.
In the event that the final Withdrawal Agreement is not approved by 29 March 2019 – and the UK leaves the EU without a deal – the UK government has announced that it will underwrite projects. Further details are below.
What about grant applications that will be evaluated after 29 March 2019?
In the event that the Withdrawal Agreement is not ratified, the government has committed to underwriting Horizon 2020 funding for all successful UK bids submitted before exit, even if they are notified of their success after exit, for the lifetime of the projects.
How will the underwrite guarantee work?
Current UK recipients of Horizon 2020 funding have been asked to register their details on a dedicated portal on the UK government’s website. At Imperial, data input will be handled centrally by the Research Office EU Team to save academic staff time and to ensure a complete set of data. Individual researchers at Imperial should NOT submit any data to the UKRI Portal.
The portal is designed to ensure that UKRI has information about projects in order to keep institutions informed of the next steps regarding the implementation of underwrite payments, should they be required.
The portal will remain open after the UK leaves the EU so that UK applicants can continue to register as and when they are informed that their bid has been successful.
What about bids that are submitted after 29 March 2019?
In the event that the UK leaves the EU without a deal, UK researchers would be able to apply to and participate in all Horizon 2020 calls open to third country participants from 29 March 2019.
The UK government has committed to funding UK participants’ funding in these calls for the full duration of their projects, even if they last beyond 2020.
Third country participation does not extend to some Horizon 2020 calls including European Research Council (ERC) grants, some Marie Skłodowska-Curie Actions (MSCA) and the SME instrument. The government is considering what other measures may be necessary to support UK research and innovation in the event that the guarantee and the extension are required. Imperial is underlining the importance of these schemes to the Government and making the case for dedicated funding.
Will the UK participate in the successor programme to Horizon 2020?
The UK government has said it intends to seek participation in Horizon Europe as an Associated Country, and Imperial is campaigning for this.